So, you're looking for a job description template? This usually means one of two things:
Well, you're in luck! In this article, we'll address both of these and get you up and running quick smart.
A job description template is a document that provides a framework for creating a job posting. It includes key sections required for a concise job posting, such as the responsibilities of the role, the desired qualifications for applicants, and the information about your company. By using a template, you can ensure that your job posting is well-organized and clearly conveys the expectations of the role. In addition, using a consistent template can help to streamline your recruiting process and make it easier to compare candidates.
Well-built job description templates may even include a library of role descriptions and responsibilities. With these, hiring managers are able to pick and choose closely matching roles and responsibilities to fill out their job description templates. Our organization charting and design solution, Functionly, essentially includes the ability to do this right within the software by utilizing the included role and function libraries.
Ultimately, a job description template can save you time and effort by helping you create a well-written job posting in order to find the best possible candidate for the job.
A well-formed job description template will help hiring managers provide potential candidates with the information they need to determine if they are qualified for the position and whether it is the right fit for them. Here are a few tips to keep in mind when creating your template:
1. Start with a brief overview of the company, including its mission and values.
2. Clearly state the title of the position and the primary responsibilities.
3. Outline the required qualifications, such as education, experience, and skills.
4. Highlight any preferred qualifications that would be a plus for candidates, but not essential.
5. Include a link to the online application or contact information for questions.
To make it even easier for you, we've made a template you can download and customise for your own purposes. It includes the details above as well as some example or placeholder data to guide you in customising the template. Go on, download this Word doc template from here.
A job description template is helpful for hiring managers and HR teams when creating a new job posting. The template should be easily accessible by these staff, such as shared on a cloud storage service or intranet like Sharepoint or Notion. When using a template, it should be read-only, ensuring staff make a copy to save their changes rather than overwriting the original template. The template should include sections, boilerplate information (information that always remains the same) and placeholder information (information given as an example but expected to be replaces with relevant info) with clear instructions on how to customise the content to fit the specific role being hired for.
In addition, the template may include a library of responsibilities that hiring managers can choose from for their specific job posting. Sometimes, this library of responsibilities may be stored outside the template in its own repository and cut and paste into the template - or dragged and dropped as is the case with Functionly.
Sometimes, you're just looking for a quick job description example to get you started. Below we've included a few examples from Functionly's role library, as well as links to other great resources where you'll find mountains of example job descriptions!
Customer Support Manager Job Description
Product Marketing Manager Job Description
You can download our "revenue org in-a-box" resource which includes more than ten job description examples for typical sales roles created with Functionly, including VP Sales, Chief Revenue Officer and Channel Partnerships Manager.
1. LinkedIn Talent Solutions provides a free library of great job description examples.
2. Workable provides a library of over 1000 job description examples! From Forensic Accountant and Insurance Underwriter to Truck Driver and Shipping Packer.
3. Functionly includes well over 50 template roles including examples of typical responsibilities which can easily be customised. The role templates can easily be exported to Word for posting on job sites or your website. You can also create your own role templates using our extensive functions and responsibility library. Best of all, when you create a role template, it's available for use by all other hiring managers in your company using Functionly!
Using a job description template can make the process of creating and editing job descriptions much easier. Job description examples can be a great way of quickly forming a job description if you don't already have an internal library of functions and responsibilities to start with. At Functionly, we provide a tool that makes it easy to create and manage job description templates - among many other organisation design and planning tasks for managers and leaders. So if you're looking for an easy way to get started with your own job descriptions or want to update your current ones, be sure to get started for free today.